Job Posting #1006 – Administration Accounting/Payroll Specialist

Administration – Accounting/Payroll Specialist

Job Title: Accounting/Payroll Specialist
Department: Administration
Responsible to: Chief Financial Officer
Hours: 40 hours/week
Schedule: Monday – Friday
Pay Range: $19.44 – 29.16

Job Summary: Provide support to the Finance department in all phases of accounting, requiring a general understanding of accounting principles and their successful application with limited supervision. Responsible for coordinating and performing the bi-weekly payroll process for the organization. Duties include performing various tasks such as computing, classifying, verifying, reconciling, and analyzing payroll information, processing changes in employee payroll deductions.

Education & License Requirements: Requires a high school diploma and three years of progressive accounting experience and responsibilities, a two-year Accounting degree, or equivalent experience.

Minimum Qualifications & Experience: Requires a general understanding of accounting principles and application. Knowledge of current federal and state payroll regulations and laws is required, along with an understanding of electronic payroll reporting systems and experience with automated payroll functions. Requires strong computer skills and proficiency in using spreadsheets for data management and analysis, including Excel. Prior experience in an automated accounts payable/general ledger environment is required; experience with Sage 100 is preferred.

Essential Job Functions:

  • Coordinate and perform the payroll process on a bi-weekly basis, including review of time cards in the payroll system.
  • Balance and analyze payroll information and resolve any problems and/or discrepancies accurately.
  • Process invoices and requests for payment through automated accounting software, produce reports, and perform other tasks related to accounts payable.
  • Post month-end journal entries from a wide variety of sources and reconcile various general ledger account balances using computer applications.
  • Perform monthly reconciliation of bank account statements.
  • Balance and analyze various accounts, inquire to obtain missing information or verify unusual data, and resolve any problems and/or discrepancies accurately.
  • Monitor schedules for accounts payable and receivable.
  • Assist with monthly trial balances and custom report generation.
  • Analyze facts to determine the best action to be taken within the limits of standard practice.
  • Assist with month-end and year-end financial closings.
  • Assist in the monthly reconciliations of bank accounts, general ledger accounts, and medical/dental insurance invoices.
  • Maintain confidentiality in all areas of data and information exposure.
  • Use strong interpersonal, oral and written communication skills.
  • Perform effectively, both independently and with a team.
  • Demonstrate efficient time management and organizational skills.
  • Interpret and explain payroll laws and regulations.
  • Prepare year-end 1099s.

Other Job Functions: Light cleaning, clerical duties, move furniture, equipment and supplies. Perform special projects and other duties as assigned.

How to Apply
Please submit a cover letter, resume, and completed application. You may download our Employment Application below, which can be filled out electronically or printed and filled out by hand.

Employment Application
Additional Prior Work History Supplement

Applications are accepted via the following methods:

If you have any questions, please contact us as 541-228-3006.